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SELECTMEN’S MEETING
August 7, 2018
MEETING MINUTES
Attending: Gary Haley (chairman), Jim Newman, Julie Vanderhoop, Sibel Suman, Phoenix Becker, Randhi Belain, Angela Cywinski, Paul Manning, Gordon Perry, Adam Wilson, Jeffrey Madison (Town Administrator).
Meeting was called to order at 3:47 p.m.
The following minutes were approved with the following edits:
July 3 – approved as presented
July 17 – correct typo by scratching “k” in Paragraph 9; and, correcting last line to read: 11:23 a.m.
June 19 – accepted as presented
Jim moved and Julie seconded a motion to approve the minutes as amended. The Board voted unanimously.
The Board reviewed a request from Michele and Dale Clement to use Aquinnah Circle or their annual HAM Radio event. The Board voted unanimously to approve the request.
Paul Bettencourt submitted an invoice for costs related to purported expenses at Aquinnah Circle related to the burial of conduit. The Board deferred any action pending the Town Administrator’s investigation of the appropriateness of the invoice.
The Board discussed the need for review of policies related to payment to employees of compensation time. The Board suggested that comp time approved by Boards be used within a reasonable time and not carried over from year to year. Phoenix asked to consider the Board of Health of additional time required for them to do the majority of inspections late in the FY and for their circumstances to be considered in whatever rules are made. Jim Newman expressed a need for the Town to get a handle on compensation time. Julie moved to accept a memo submitted by the Town Administrator after he received a email from Jack Collins. Jim seconded the motion and the Board voted unanimously to approve.
The Board discussed correspondence received from the Tribe concerning the rent due on lots at Aquinnah Circle. The Town Administrator’s invoice submitted to the Tribe was apparently incorrect and appropriate documentation has been received and payment made.
Fire Chief Bolin recommended that Gordon Perry be appointed Assistant Fire Chief, Ken Cotrill a Captain and Troy Vanderhoop a lieutenant. The Board voted unanimously to accept his recommendation.
Selectmen approved a request to shoot a Volvo commercial at West Basin Road
Chief Belain notified the Board of tree trimming on the State Road commencing next week.
The meeting adjourned at 4:17 p.m.
